P11D submission deadline: an image of forms and an hour glass to indicate that time is slipping away for submitting the forms.

As a business owner, staying on top of your financial obligations is crucial, and one important document you need to be familiar with is the P11D. This form, submitted to HMRC, details the benefits and expenses provided to your employees. Understanding the P11D and its deadlines is essential to avoid penalties and ensure compliance. Here’s what you need to know.

What is the P11D?

The P11D is a form used by UK employers to report benefits in kind (BIK) provided to employees or directors that aren’t included in their wages. These benefits can include:

  • Company cars
  • Private healthcare
  • Interest-free loans
  • Other perks and allowances

These benefits are often subject to tax, and the P11D helps HMRC calculate the amount owed.

Who Needs to Submit a P11D?

Any employer who provides benefits or expenses to employees must complete a P11D for each relevant employee. It’s not just for large corporations; small and medium-sized enterprises (SMEs) must also comply. If your business provides any non-cash benefits to employees, you need to be aware of your obligations regarding the P11D.

The P11D(b) Form

In addition to the P11D, employers must also submit a P11D(b) form. This form reports the total amount of Class 1A National Insurance contributions (NICs) due on the benefits provided. It’s essential to submit both forms to ensure that all taxable benefits are correctly reported and the appropriate NICs are paid.

Key Deadlines for the P11D

Timely submission of the P11D is critical. The main deadline you need to remember is 6th July following the end of the tax year. This date is crucial for ensuring that both you and your employees’ tax affairs are in order. Missing this deadline can result in penalties and additional scrutiny from HMRC.

In addition to the submission deadline, you must also pay any Class 1A National Insurance due on these benefits by 22nd July if you pay electronically, or by 19th July if you pay by cheque.

Penalties for Late Submission

Failure to submit the P11D and P11D(b) forms on time can result in significant penalties. The penalties include:

  • Initial Penalty: £100 per 50 employees for each month (or part month) the return is late.
  • Additional Penalties: If HMRC believes that the information provided is incorrect or incomplete, they can charge further penalties based on the tax owed.

Trivial Benefits and PAYE Settlement Agreements

Certain small benefits, known as “trivial benefits,” do not need to be reported on the P11D. These include items that cost £50 or less to provide, are not cash or a cash voucher, are not a reward for work or performance, and are not contractually required​.

For other benefits, a PAYE Settlement Agreement (PSA) can simplify tax reporting. A PSA allows employers to pay the tax on minor, irregular, or impracticable benefits on behalf of their employees. This agreement must be applied for before the start of the tax year to include all relevant benefits​.

Completing the P11D

Completing the P11D accurately requires careful documentation of all benefits provided throughout the year. You’ll need to gather details on:

  • The type of benefit
  • The cash equivalent of the benefit
  • Any amounts made good by the employee

Accurate record-keeping throughout the year can make this process easier. If you’re unsure about any aspect of the form, consulting with a financial advisor or accountant can help ensure everything is completed correctly.

Resources for Further Information

To help you navigate the complexities of the P11D, here are a couple of valuable resources:

  1. HMRC’s Official Guide to P11D Forms – This guide provides detailed instructions and examples to help you complete the P11D accurately.
  2. ACCA’s Overview of Benefits in Kind – This resource from the Association of Chartered Certified Accountants offers insights into the tax treatment of various benefits in kind.

Need Help with Your P11D?

Ensuring that your forms are completed accurately and submitted on time is crucial for maintaining compliance and avoiding penalties. Remember, the 6th July deadline is fast approaching. Take action now to ensure your P11D forms are in order and submitted on time so you can keep your business running smoothly and avoid unnecessary complications with HMRC.

If you need assistance with the P11D process or any other aspect of your business’s financial management, please feel free to get in contact with us at Alternatively you can call us on 01865 921 150.