This is why you should be using Dropbox for Business

Dropbox is among the simplest and most user-friendly cloud storage and file-syncing services. It gives users access to files from nearly anywhere. You can install Dropbox on virtually any computer or mobile device and dozens of other apps support integration too. Dropbox Business is aimed at the business and professional market. For larger firms there is also the option to upgrade to Dropbox Enterprise.

The advantages

Dropbox Business supports real-time collaboration for Office Online users, so you and your colleagues can access and edit the same Dropbox file at the same time while seeing one another’s changes appear on the screen as they happen.

It includes useful extras such as remote wipe, unlimited file recovery as well as email and telephone support services. You begin with 1 TB (1,000 GB) of storage, but can request more once you reach that limit.

You can share files and folders with Dropbox users regardless of whether they’re part of your Dropbox Business account, but external users are limited by their plan’s storage limits.

In addition to a desktop app, Dropbox also provides mobile apps for iOS and Android, all of which sync with your online account. The mobile apps let you create files and folders and share them.

Good but not perfect

The system is good but it isn’t perfect. You can’t edit documents inside Dropbox itself. When you click the open button on a file, you’re redirected to Microsoft Office 365 online, where you have to either set up an account or log into an existing one. This isn’t ideal but given that most businesses use Microsoft Office, shouldn’t prove to be too much of an issue.

To conclude

Dropbox Business offers lots of options in terms of security permissions, encryption, etc. and users can prevent other members from adding, editing, or deleting files in a particular folder.  Dropbox business costs from £11 per user per month (based on a minimum of 5 users). You can also choose a free 30 day trial of the service.